- 1st & 2nd Floor, 112-116 Whitechapel Road, London, E1 1JE (+44) 020 8087 2343 Mon-Fri: 10am-7pm (23rd Dec-1st Jan Office closed)
Last updated: 15th Sep. 2023
Work Permit Cloud Limited is committed to safeguarding your privacy online. You should be able to use and enjoy our software (https://workpermitcloud.co.uk/) without having to compromise your privacy. This policy may change from time to time so please check our software Terms of Use regularly.
These software may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our software, we encourage you to read the privacy notice of every website you visit. It is important that you read this Terms of Use together with other privacy policy and licensing agreement, notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Our software are operated by WORKPERMIT CLOUD LIMITED having its registered office address 130 Old Street, England, London, EC1V 9BD and company number 12909694
Personal information may be gathered when you register information to us or register for services via our Software. This may include asking you for your Organisation name, personal name, Contact number and email address. We collect those information to be able to respond to your enquiries and customise experience of our web sites. Work Permit Cloud Limited may occasionally asks users to complete surveys that we may use for research purposes. Whenever we collect personal information we include a link to this Privacy Policy on the page in question.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows: • Identity Data includes first name, maiden name, last name, username or similar identifier, title, date of birth and gender, copy passport or Biometric Residence permit card or other relevant documents . • Contact Data includes billing address, delivery address, email address and telephone numbers. • Financial Data includes bank statement, copy of PAYE registration. • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this software. • Profile Data includes your username and password. • Usage Data includes information about how you use our software, products and services. We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time. Work Permit Cloud Limited would not be liable for any loss of your business due to non performance of the contract.
We use different methods to collect data from and about you including through: • Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you: • create an account/ register on our software (https://workpermitcloud.co.uk/); • subscribe to our service or publications; • request marketing to be sent to you; • enter a competition, promotion or survey; or • give us some feedback. • Automated technologies or interactions. As you interact with our software, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our cookie policy for further details. • Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below . Technical Data from the following parties: • analytics providers such as Google based outside the EU; • advertising networks such as LinkedIn, Facebook and other social media platforms based inside OR outside the EU: and • search information providers such as Google, Bing, Duckpile etc. based inside OR outside the EU. • Contact, Financial and Transaction Data from providers of technical, payment and delivery services such as Stripe, PayPal etc. based inside OR outside the EU. • Identity and Contact Data from publicly availably sources such as Companies House and the Electoral Register based inside the EU. • Tier 2 Sponsor list based in the UK.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances: • Where we need to perform the contract we are about to enter into or have entered into with you. • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. • Where we need to comply with a legal or regulatory obligation. Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
We plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing). You will receive marketing communications from us if you have requested information from us or purchased goods or services from us or if you provided us with your details when you entered a competition or registered for a promotion and, in each case, you have not opted out of receiving that marketing.
We will get your express opt-in consent before we share your personal data with any company outside the Work Permit Cloud Limited Group of companies for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you or by contacting us at any time. Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We may have to share your personal data with the parties for example, third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets or Internal Third Parties, and External Third Parties (please refer to the glossary below). Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
How long will you use my personal data for? We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click on the links below to find out more about these rights: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/ The GDPR provides the following rights for individuals: • The right to be informed • The right of access • The right to rectification • The right to erasure • The right to restrict processing • The right to data portability • The right to object • Rights in relation to automated decision making and profiling. If you wish to exercise any of the rights set out above, please contact us.
You will not have to pay a fee to register and to create your organisation profile with your organisation specific data and documents. Those information will be treated as your interest for the Work Permit Cloud Limited's product and services. Moreover this will be considered as input for discussion to minimize physical visit with prevalent COVID 19 situation. However, we may charge a reasonable fee if you decide to opt in to our Sponsorship License application and HR management service. Alternatively, we may refuse to comply with your service request where our service won't meet your requirement.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within three working days. Occasionally it may take us longer than that if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. Alternatively, you can contact visit our office or contact directly over phone to discuss your issues.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us. Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract. Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Internal Third Parties Our staff, employees and agents.
Service providers acting as processors who provide IT and system administration services. • Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the UK who provide consultancy, banking, legal, insurance and accounting services. • HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.
Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you. Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
A cookie is a small text file containing information that a web site transfers to your computer’s hard disk for record-keeping purposes. Cookies can make a web site more useful by allowing the site to personalise information for visitors and by storing information about customer preferences on a particular site. The use of cookies is an industry standard, and many major web sites use them to provide useful features for their customers. The cookie information does not include personal data such as name, age, phone number, e-mail address or mailing address. The Work Permit Cloud Limited only uses non-persistent, essential cookies in order for the software to operate as you expect. These cookies are temporary and contain no personally identifiable information. Some of http://workpermitcloud.co.uk/ online services also use cookies to maintain session states in ASP.NET. These cookies are temporary and contain no personally identifiable information. How does Work Permit Cloud Limited software use your information? Work Permit Cloud Limited's primary goal in collecting personal information concerning you is to enable us to respond to your enquiries as promptly and accurately as possible or to continue to provide you with HR management services . We undertake research on our users’ demographics, interests and behavior based on the information provided to us upon registration, from our server log files or from surveys. We do this to better understand and serve you.
When you are on https://workpermitcloud.co.uk/ software and are asked for personal information, you may not be sharing that information with https://workpermitcloud.co.uk/ alone. This is because some services are offered jointly with a partner company. In order to provide this service to you, it is necessary for us to share your personal information with those partner companies. When you join one of our email newsletter services, the emails you receive may include advertising material and links to advertisers’ web sites. This does not mean that your details have been passed to the advertiser in question. Furthermore, at the end of each newsletter you will find either a hyperlink or a description of a route to stop receiving further editions of that newsletter, should you so wish.
Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, whilst we continually strive to protect your personal information and appreciate your need for security, Work Permit Cloud Limited software can neither ensure nor warrant the security of any information you transmit to us or from our online services, and you do so at your own risk. Once we receive your transmission, we make our best effort to ensure its security on our systems.
Please keep in mind that whenever you voluntarily disclose personal information online – for example on message boards, through email, or in chat areas – that information can be collected and used by others. In short, if you post personal information online that is accessible to the public, you may receive unsolicited messages from other parties in return. Ultimately, you are solely responsible for maintaining the secrecy of your passwords and/or any account information. Work Permit Cloud Limited staff will NEVER compromise your security by asking for your password online. Please be careful and responsible when you are online. If you have any requests concerning your personal information or any queries with regard to these practices, please contact us by e-mail: info@workpermitcloud.co.uk WORKPERMIT CLOUD LIMITED is registered in England and Wales with company number 12909694, the registered office of which is at 130 Old Street, England, London, EC1V 9BD.
